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Online Assessment Software

Digitalized education is the way forward in the innovative technological era and a robust online assessment platform is a must to reap the fruits of digitalization in the education system. This blog will highlight the features of such a platform.

Although the need for change has always been there, it is more prevalent than ever since the demand for transparent and quick reporting on students’ performance has gained significance. The stakeholders are more concerned about the learning outcomes, requiring considerable improvements in the examination and assessment processes. 

Apart from that, presently, many businesses are employing digital assessment solutions to improve their hiring process and employee development through virtual training solutions. As a result, a wide range of digital assessment tools has cropped up to meet the rising demands of academic institutions and the private sector.

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Features to consider while acquiring online assessment software

To identify the most suitable online assessment platform, the following key features must be taken into account, keeping in view the specific needs of your organization. :

1. Security Features

A reliable online assessment tool should provide effective data security features and robust protection against any breach of security..

a. Safeguard against Unfair & Unethical Means

There should be a strong mechanism to prevent the use of unfair means. The system must be designed such that there is no chance of misuse and cheating. Question banks, marking systems, results, candidates’ data, customers’ data, and assessment algorithms should be safe and secure.

A top-notch online assessment platform should provide end-to-end encryption. The results should only be available to authorized individuals, including the applicant or the client for whom the test is being carried out. An administrator should have enough monitoring control over the individu portal. Artificial Intelligence (AI) has made impressive progress in this sector.. Webcams, microphones, and attention span monitoring algorithms can be employed for this purpose.

b. Transparency and Traceability

A solid security system is of the essence when it comes to ensuring transparency. There should be a certain element of transparency in the system; if need be, it should easily render itself to audit. The system must have the features to maintain all logs and records of all transactions or changes made.

2. Automation of planning and schedule

Exam registration and planning could become more complicated and require careful planning. The processing and storage of student applications, the creation of a timetable, the processing of hall tickets, the assignment of exam halls and invigilators with a configurable seating plan, and finally, the attendance marking option, all features are part of online evaluation tool. This helps educational institutions before, during and after the exam.

3. Accuracy and Precision

The data bank must be developed with utmost precision and accuracy to guarantee coherent and unpredictable online test material. The question bank should be a smart design, such that unless a candidate significantly improves their knowledge through further study or experience, repeated attempts are not helpful in improving   the candidate’s score. There should be multiple checkpoints for the review of each item to ensure consistency and uniqueness of data.

4. Vast, Varied, and Latest Repository of Testing Material

The system must be scalable for constant updates in its question bank or online exam material to incorporate the latest techniques and practices applied in that field. In addition to written material, sufficient audio-video test materials must be available to assess oral comprehension and visual acuity related to the subject of interest. .

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5. Purposeful & Versatile

The system should be able to conduct evaluations over a wide variety of subjects. The test material must cover the depth and dissemination of a knowledge domain. This will allow clients to evaluate candidates’ abilities and classify them into different ranks of expertise, skills, and knowledge. Rubric-based marking and multiple-tagging questions should be used for better self-assessment and evaluation.

The test should not be restricted to the subject matter alone. It should also assess related aspects such as problem-solving skills, critical thinking, logical reasoning, and creativity. The assessment should use a variety of testing tools for quizzes, assignments, collaborative project work, presentations, drawings, and sketches.

6. Accurate, Objective, and Prompt Assessment

The system should promptly and accurately report the required results, statistics, and grades with a mechanism to rectify if results are challenged. A record of assessment must be maintained for the required period. Where desired, a certificate may be issued with a mechanism to authenticate results. The system should have the ability to identify strong & weak areas of the candidates. In the case of online assessment for students, a mechanism for monitoring progress a learning curve must be part of the skill assessment software. Along with  a mechanism to raise flags in case of declining performance. 

7. Multi language

An online assessment tool should include support for multiple languages to make it accessible to a wider range of users. This can be achieved by providing a language selection option on the login or home page, allowing users to choose their preferred language. 

The digital assessment questions and instructions should also be translated into the selected language, and any audio or video materials should include subtitles or dubbing in the chosen language. Additionally, the tool should include support for input methods, such as virtual keyboards, for users who may not have access to a physical keyboard in their preferred language.

8. Configurable roles and permissions

Role-based permission rules are constructed to manage and administer the test scoring. One can control who receives, develops, monitors, and accesses the test and resource materials using the highly customized user and group interface features, ensuring maximum efficiency and security.

The ability to create as many user groups as possible and assign particular groups to particular tests should be available. On a management level, this feature enables users to work together on exam design, response gathering, and result analysis.

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9. Sensitivity to Regional Differences

Certain peculiarities are specific to certain regions, languages, and dialects. Depending on the requirements, an educational assessment software may have the features to cater to using region or domain-specific words or jargon. The system needs to consider different symbology, abbreviations, and terminologies used by the authors and speakers in different domains, industries, occupations, professions, trades, fields, etc. Insofar as possible, the system can organize the test in multiple languages, which provides an edge.

10. User-friendly Interface

The system should have a user-friendly interface so that the user can concentrate on the core subject rather than linger around  navigating the system. It should have features like auto-save, review previously attempted problems, or pause-and-resume function in case of connection or power outage. Sample tests should be easily available to candidates for guidance and practice

11. Customization

Clients should be able to extensively customize the online tests per their requirements through a simple drag-and-drop interface. The following may be customizable:

  • Subject matter – topics, sub-topics, sub-sub-topics.
  • Type of questions, i.e., MCQs, subjective questions, numerical problems, simulations, sketches, diagrams, coding simulations, etc.
  • Tags: Aptitude to be assessed, i.e., logical reasoning, critical thinking, problem-solving skills, etc.  
  • The customized report, i.e., result format required, marks, grading, ranking of candidates, area of expertise wise result, etc.
  • Access to real-time progress of students, trainees, or candidates.
  • Language: The software interface and the online assessment should be customizable.
  • Administrative controls: There should be controls like audit trail reporting and removing people from online meetings or classrooms when  required.

12. Budget-friendly

In investments, cost often plays a deciding role. The assessment platform must be economical in terms of both cost and time. Results must be available either instantly or in a short time as desired by the customer. Various pricing options should be available for the customer to best suit their needs.

13. Requirement of Minimal Bandwidth and Processing Capacity

The system should take minimal bandwidth, making it available in areas where the internet speed is slow and accessible to those having platforms facing limited processing power. One way the program can do so is by optimizing itself to work with different resolutions. It must cater to all commonly used devices (PCs, Macs, Tabs, Mobile devices, etc.). The system must have 24×7 availability.

14. Record Keeping and Data Analysis

The system should update its database of questions or test material to incorporate the latest techniques and practices applied in that field. In addition to written material, sufficient audio-video testing material should be available to assess listening comprehension and visual acuity related to the knowledge area.

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Regardless of the whistles and bells of a system, the essential feature of an online assessment platform is its ability to report students’ performance in the subject accurately for which they are being assessed for. Likewise, quality candidate assessment software will grade them  according to  their understanding of the subject.

In light of the features mentioned above, it is important to choose an e-assessment software that meets the needs of both the assessors and the assessee. Switching to an online examination website is not only necessary owing to the Covid-19 dilemma, but it is also a positive move towards catching up with the times and keeping up with the world’s digital progressions.


Digital assessment is the presentation of data used to evaluate student performance  using computer technology.

An online assessment platform is a tool that allows users to create, administer, and grade assessments (such as quizzes, tests, and exams) online. It may also include features like question banks, analytics, and reporting.

Educators, trainers, and managers can use online assessment platforms to create and  conduct  assessments of students, employees, or other test-takers.

Online assessments can be more effective than traditional, in-person assessments when designed and administered correctly. They have the added benefit of being more convenient, efficient and cost-effective.

 Most online assessment platforms include security features like IP-locking, password protection, and proctoring to prevent cheating and ensure the integrity of the assessment.

Many online assessment platforms offer features like alternate text, audio descriptions, and text-to-speech to accommodate users with different learning styles and abilities.

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